Programme Administrative Associate (LSC6) - El Geneina

About the role

The Programme Administrative Associate provides administrative support to the UNFPA Country Office in El Geneina, Sudan, and to UNFPA-supported projects. The postholder reports to the Team Leader and works closely with the Administrative Analyst. The role covers administrative, financial and procurement tasks needed for smooth programme operations.

Key responsibilities

• Provide day-to-day administrative and logistical support, including travel arrangements, event coordination and procurement requests.
• Track programme implementation activities and follow up on deliverables, reports and field missions.
• Support requisitions, payments and financial records, and assist with HR actions such as contract extensions and onboarding.
• Maintain files for programme activities, partner agreements and project documents, in line with audit requirements.
• Liaise with implementing partners on agreements, reporting timelines and logistics.
• Collect and consolidate data for programme reports, monitoring tools and donor submissions.
• Support asset tracking and supply follow-up with Supply Chain and Logistics.
• Act as a contact point between programme staff and Operations (Finance, HR, Procurement).
• Process payroll entitlements and overtime calculations, and support hiring and onboarding of consultants.
• Monitor charges for common services, represent UNFPA in financial negotiations, and develop budget monitoring tools.
• Follow up with UNDP on payments, forecasts and outstanding debit notes, and monitor petty cash and fuel accounts.
• Conduct spot checks and audit preparation for implementing partners, and support audits.
• Supervise administrative and clerical staff as required.

Required profile

• Secondary education completed; a first-level university degree in public administration, business, social sciences or a related field is desirable.
• Six years of relevant experience in administration, finance or office management.
• Fluency in oral and written English and Arabic.
• Previous UN experience is an asset.

Required skills

• Proficiency in office software, web-based management and ERP financial systems.
• Computer literacy: Word, Excel, PowerPoint.
• Knowledge of clerical, administrative and secretarial best practices.

What we offer

• An attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.