Supply Chain Associate

About the role

IOM, a UN-related organization, is recruiting a Supply Chain Associate in Khartoum. Reporting to the Supply Chain Officer under the Head of Resources Management, the post supports the procurement and logistics functions of the Country Office and the AFDB-funded SISSIRP project, in coordination with the AFDB programme manager, the MENA regional office in Cairo and HQ units.

Key responsibilities

• Receive and consolidate procurement requisitions, verify completeness against the Purchase Authorisation Matrix and obtain missing information.
• Assist supervisors with complex, higher-value purchases and prepare tender documents, solicit bids and quotations, and prepare bid analysis summaries.
• Support evaluation, confirm approved terms with suppliers, prepare purchase orders and contracts, and coordinate authorisations.
• Follow up on open requisitions, obtain delivery notes, review vendor invoices, prepare payment requests and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation and draft periodic reports.
• Conduct market surveys to find new suppliers, evaluate them on quality, price and service, and track contractual renewals.
• Monitor office supplies and utilities, and handle property, asset, warehousing, insurance, maintenance and transportation tasks.
• Coordinate fleet operations, including vehicle schedules, logbooks and maintenance.
• Train and guide junior SCM staff and advise colleagues on procurement procedures.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Fluency in English and Arabic (oral and written).
• Advantages: experience with IOM/UN procurement rules, experience in an international organisation, and a procurement/logistics certification.

Required skills

• High level of computer literacy.
• Clear reporting and excellent communication and negotiation skills.
• Ability to work with national and international institutions and to set realistic resource requirements.