Grants Coordinator (Nationals Only) - Sudan

About the role

The purpose of the Grants Coordinator position is to support the Grants Manager in ensuring effective grants management, including internal and donor compliance requirements, timely and quality reporting, and proposal development under NRC's Project Cycle Management (PCM). The role is open to nationals only.

Key responsibilities

• Follow NRC policies, guidance and procedures, and support the overview and maintenance of grants, donor requirements, rules and regulations, and internal and external deadlines.
• Help develop donor applications and reports, ensure donor compliance and quality control, and contribute to funding proposals, budgets and donor reports.
• Act as an internal helpdesk on donor rules and regulations, and on proposal and report writing.
• Coordinate internal reports and contribute to PCM procedures and the use of the NRC PCM framework in the country office.
• Organise go/no-go and proposal planning meetings, build working relationships across teams, and work with Budget Holders, programme teams and finance to compile accurate proposal budgets.
• Summarise key reporting and compliance requirements for grant opening meetings, coordinate Grant Opening Meetings within 30 days of activation, and prepare internal documents such as log-frames, procurement plans and M&E matrices.
• Review donor reports for consistency between narrative and financial parts, highlight financial issues such as under/overspends, monitor payment schedules and income requests, and support Budget Holders with budget and proposal revisions.
• Prepare documentation for audits, support grant openings and close-outs, and assist in training field staff on grants management, donor compliance and PCM.
• Maintain filing systems, keep the grants tracker and PCM platform up to date, and attend meetings and follow up action points.

Required profile

• At least 2 years of relevant experience, including donor relations and grants management with humanitarian and development donors.
• Good understanding of donor rules and regulations, and knowledge of the Sudan context and the NGO and humanitarian sector.
• Ability to work independently under pressure with limited supervision, and good cultural awareness.
• Excellent written and oral communication in English and Arabic.

Required skills

• Report and proposal writing.
• Above-average computer skills, particularly Microsoft Word and Excel.
• Time management and organisational skills.