Human Resources & Admin Assistant (FO – Gadarif)

About the role

The Human Resources and Admin Assistant will support the HR function and overall office administration for the field office in Gadarif. This position ensures accurate personnel records, assists with recruitment and onboarding, and manages day‑to‑day administrative tasks to keep the office running smoothly.

Key responsibilities

• Maintain both electronic and hard‑copy HR files, including personnel files and contract documents.
• Prepare official letters, manage HR correspondence, and update the central Personnel Information Management system.
• Support recruitment, onboarding, and contract management for local and national staff.
• Collect and verify monthly timesheets for temporary staff and ensure supervisor approvals.
• Coordinate payroll‑related matters with Finance, including allowances, taxes, and deductions.
• Distribute and collect employee acknowledgments of HR policies and manuals.
• Manage the office diary, schedule appointments, book meeting rooms, and arrange travel and accommodation for staff and visitors.
• Oversee general office upkeep, including cleanliness, supplies, fuel requests, and utilities.
• Organize internal and external events, manage seating arrangements, and supervise drivers, cleaners, and kitchen staff.
• Raise purchase requisitions for admin supplies and monitor inventory.

Required profile

• Strong organizational skills with attention to detail.
• Ability to handle confidential information responsibly.
• Good communication skills for interacting with staff at all levels.
• Proactive attitude and ability to work independently.

Required skills

• Proficiency in office software for document creation and record keeping.
• Basic knowledge of HR filing systems and contract management.
• Experience with scheduling, travel coordination, and event organization.

What we offer

• Opportunity to work in a dynamic humanitarian environment.
• Professional development and exposure to HR and administrative functions.