Human Resources Officer

About the role

This Human Resources Officer position covers the day-to-day HR administration of a Save the Children programme in Sudan. The role manages personnel files, recruitment and onboarding, payroll-related matters, social insurance records and HR documentation, and acts as a liaison between the project and the home office HR team.

Key responsibilities

• Maintain HR filing systems, keeping both soft and hard copies of personnel files, and type official letters and correspondence records.
• Support recruitment and onboarding of long-term local and national staff, and manage project HR files and procedures.
• Act as project liaison with the home office HR team and stay informed on HR developments in Sudan, including changes to circulars and labour laws.
• Update and audit HR files, answer HR enquiries, and support payroll and deductions in coordination with the Finance department.
• Collect monthly time sheets with supervisor approval and direct the collection of employee endorsements of policies and manuals.
• Follow up monthly on staff registration with the National Social Insurance Fund and keep quarterly reporting records for the HR manager.
• File HR documents, sign documents from HPI and other departments, scan and forward them to the field, and keep candidate and employee records confidential.
• Contribute to developing and reviewing HR and administration procedures so they are efficient, cost-effective and legally compliant.

Required profile

• University degree in Business Administration or another social science.
• At least 3 years of HR experience in an organization, including previous HR administrative work.
• Knowledge of Sudan government requirements for INGO operations.
• Good attention to detail, organizational skills and ability to prioritize under tight deadlines.

Required skills

• Excellent computer skills and first-rate organizational skills.
• Good verbal and written communication and awareness of HR processes and confidentiality.
• Experience managing HR records in paper and electronic systems.
• Excellent English reading and writing.