Administrative Associate

About the role

The Administrative Associate works under the supervision of the Senior Operations Officer, providing essential operational support to the Country Office. This role ensures smooth delivery of procurement, finance, human resources, travel, logistics, and general office administration while adhering to WHO policies and procedures.

Key responsibilities

• Monitor and act on general email correspondence for the Country Office.
• Assist the Operations Officer with planning, budgeting, financial management, HR, procurement, and administrative tasks.
• Prepare and track the office running costs budget, ensuring sufficient cash flow for recurring and one‑time expenses.
• Support project lifecycle activities, including verification of obligating documents and fund availability.
• Coordinate mid‑term reviews, biennium closure, and HR‑administrative matters such as leave administration and visa/work permit processing.
• Initiate, review, and follow up on purchase requisitions for goods and services required by the office.

Required profile

• Demonstrated ability to work independently with sound judgment.
• Strong organizational skills and capacity to manage competing priorities in a high‑pressure environment.
• Excellent communication skills for providing clear advice and training to staff.
• Flexibility to support operations during peak periods, events, or emergencies.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, email).
• Familiarity with procurement and budgeting processes.
• Understanding of HR administrative procedures, including leave management and visa documentation.