Administration Senior Assistant

About the role

The Administration Senior Assistant supports smooth office operations for UNOPS Sudan by handling a wide range of administrative, logistical and client‑focused tasks. The role ensures accuracy, efficiency and high‑quality outcomes across daily office activities.

Key responsibilities

• Research and retrieve statistical data from internal and external sources; prepare charts, tables and reports.
• Follow up on deadlines, coordinate report collation and submission, and provide administrative support for conferences, workshops and retreats.
• Compile information for periodic audits and manage petty cash transactions according to established procedures.
• Process travel authorizations and claims in the ERP system, arrange visas, identity cards, hotel reservations, airport pickups and protocol support for UN officials and visitors.
• Handle purchase orders, payments and contracts related to travel, and organise shipments and customs clearance for UNOPS cargo.
• Prepare documentation for security clearances, work permits, health clearances and coordinate with UN departments on import/export of goods.
• Maintain strong working relationships with government ministries and provide up‑to‑date information on required supporting documents for staff and dependents.

Required profile

• Proven experience in administrative support and office operations.
• Familiarity with UN rules, travel and logistics procedures, and customs clearance processes.
• Ability to manage petty cash, organise events and support audit activities.
• Strong coordination skills for interacting with ministries, UN departments and international staff.

Required skills

• ERP system

What we offer

• Opportunity to contribute to humanitarian and development projects across Sudan.
• Collaborative work environment within a United Nations agency.