Administrative Assistant

About the role

The International Committee of the Red Cross (ICRC) is seeking an Administrative Assistant to provide secretarial and administrative support to the Protection Coordination team. This role is based in Sudan and contributes to the delivery of humanitarian assistance and protection services.

Key responsibilities

• Handle clearances, SIM payments, petty cash and maintain annual financial tracking for Protection programs.
• Coordinate with the Cooperation Department to secure SRCS clearances and verify documentation.
• Consolidate field requests for voice/data services, manage working advances and process payments to providers.
• Manage supply requests via IRIS, track material delivery with Logistics, and organize stationery distribution.
• Prepare and upload signed donation certificates and share them with the Khartoum data team.
• Collect inputs for monthly RMM forecasts, maintain tracking sheets, and coordinate trilateral meeting logistics.
• Organize events, trainings and roundtables, including technical setups.
• Provide simple English/Arabic translation and interpretation for meetings and calls.
• Maintain filing systems, update timelines and charts, and handle hotline enquiries.
• Open, prepare and manage tracing mail (bordereau) to and from ICRC offices worldwide.

Required profile

• Strong motivation for humanitarian work.
• Ability to work under pressure in potentially dangerous environments.
• High school diploma or equivalent; university degree is an asset.
• Two years of experience in a secretarial or administrative position.

Required skills

• Excellent command of English.
• Proficiency with Microsoft Office suite, especially Excel.
• Experience using Microsoft SharePoint.

What we offer

• Opportunity to work in a rewarding humanitarian environment.