Administration Specialist

About the role

The Administration Specialist provides comprehensive administrative and operational support to the FAO Representation in Sudan, ensuring smooth delivery of programme and project activities.

Key responsibilities

• Plan, organise and coordinate office administrative and operational activities, including protocol, travel management and guest‑house facilitation.
• Monitor implementation of administrative arrangements for programmes and projects, identifying and resolving operational issues.
• Manage finance‑related processes such as budget monitoring, expenditure tracking, financial reporting and coordination with banks and government authorities.
• Coordinate procurement actions, customs clearances and related administrative procedures for programme and office needs.
• Maintain accurate personnel, financial and administrative records and ensure compliance with FAO policies, audits and reporting requirements.
• Provide advice on personnel administration, recruitment, contracts and entitlements, and prepare related reports.

Required profile

• University degree in business administration, public administration, accounting, finance, management or a related field.
• Minimum three years of experience in office management, administration, accounting or related financial functions.
• Working knowledge of English and Arabic (Level C).
• Sudanese national or resident with a valid work permit.
• Demonstrated ability to analyse financial and administrative information and prepare reports for management decision‑making.